Simple Steps to Make a Copy of a Word Document

Simple Steps to Make a Copy of a Word Document

Are you looking to make a copy of a Word document but don’t know where to start? In this article, we will walk you through some simple steps to help you duplicate your Word document with ease. Whether you need to create a backup or share a version with someone else, these straightforward instructions will guide you through the process.

Step 1: Open the Word Document

Locate the Word document on your computer

To begin the process of making a copy of a Word document, you first need to locate the document on your computer. This can typically be done by navigating to the folder where the document is saved.

Double-click on the document to open it

Once you have located the Word document, simply double-click on the file to open it in Microsoft Word. This will allow you to view the content of the document and make any necessary edits before creating a copy.

Step 2: Save As a Copy

Click on the ‘File’ menu

When you have opened the Word document that you want to make a copy of, navigate to the ‘File’ menu located at the top left corner of the screen.

Select ‘Save As’

Under the ‘File’ menu, click on the ‘Save As’ option. This will open a dialog box where you can specify the details for the copy you want to create.

Choose a location and file format for the copy

In the dialog box, you can select the location where you want to save the copy of the Word document. You can also choose the file format for the copy, such as .docx or .pdf, depending on your preferences. Once you have made your selections, click ‘Save’ to create the copy of the document.

Step 3: Rename and Save

Enter a new name for the copy

Before saving the duplicate document, make sure to enter a new name for it. This will help you easily distinguish between the original document and the copy. Choose a name that is relevant and descriptive to avoid any confusion in the future.

Click ‘Save’ to create the duplicate document

Once you have entered a new name for the copy, click on the ‘Save’ button to create the duplicate document. The new copy will now be saved in your desired location with the specified name. You now have successfully made a copy of the Word document.


In conclusion, making a copy of a Word document is a simple process that can be done in just a few easy steps. By following the steps outlined in this article, you can easily create duplicates of your important documents for backup or sharing purposes. Whether you are a student, a professional, or just someone looking to organize their files, knowing how to make a copy of a Word document can be a useful skill to have. So next time you need to duplicate a document, remember these simple steps and make the process quick and hassle-free.

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